Relocating your office is a large operation that requires a lot of effort and workforce with many complicated tasks involved. Moving your office goods and equipment without hiring a professional service provider is stress-filled, extremely awkward and, in some cases, simply impossible. When office moving is obvious, your business relocation services company needs to anticipate the hurdles that could come up during the move, and prepare for these. There are too many matters to contend with, and that is what makes the entire process time-consuming, difficult and challenging.
Your business is at its most susceptible state when you relocate your office. Missing or stolen files, damaged hard drives and broken furniture are common when shifting. That’s why use discretion when it comes to choosing a company that offers business relocation services or commercial relocation services, as you may choose to call them.
Planning of Office Relocation
Successful moving of your office starts with a detailed relocation planning. Make plan of the Shifting Early as possible. Invite minimum three moving companies for Physical Survey & get Quotation. Discuss your planning with them & finalize the Relocation Company by their Quotation, Past Experience, Flexibility & Amenability. Fix the one or More Days for Moving. Allot a one member from each department, they will make sure the Smooth Relocation of their Team, they can coordinate with packing crew & he is responsible for the shifting of their Department. Prepare a list of Moving Employees with their Employee ID, Contact Number, Current Desk Location & Destination Desk Location. Make list of IT Assets with their model & serial Number. Please ensure that new office will be ready to work for employees & can setup their stuff before the day of Delivery. We Recommend you to make a Shifting in minimum Two Days according to the volume of movement, on the First day make sure Every stuff got packed and labeled over it, on Next Day Loading – Unloading & Delivery to destination. Every box should be placed on the allotted Desk Station and cross check it with Employees. Arrange every Electronics items Like Computers, Desk Printers, Xerox Machine, Servers, Water Dispenser, Water Purifier, Coffee Maker, Projector, LED Screen etc. will be dismantled & ready to pack before the day of packing.
Packing of Office Goods
To ensure a smooth and damage-free move, high-quality packaging materials such as foam, hard corrugated boxes, bubble sheets, plastic foam sheets, etc. are used. A skilled packing crew is also important to pack all fragile items and any other stuff. Electronics items like Xerox Machine, Servers, Water Dispenser, Water Purifier, Coffee Maker, Projector, LED Screen will be packed with Extra Care. A member will supervise the entire packing crew and ensure safe packaging of all items and also ensure that nothing should be Escape out of the packing. Will prepare a list of packed items. Labeling over each item with employee name, number of cartons per employee, what they contain, destination desk location, etc. This will help in ensuring 100% loading – unloading and delivery in organized manner. It is very important to mark every fragile item that has to be handled with care.
Care of Documents & Files
Clear labeling and an organized relocation process are the preludes of any office shifting services that include relocating critical documents. Team needs to go through every file carefully before packing or shredding old and unwanted documents before the office relocation process commences. It is definitely an effective way of reducing the number of files, which you need to transfer to your new office space. We will request you to hold an office purge a week or two before the day of packing. Employees need to check their files and workstation for disposing of unwanted files lying around. It is a proven way of saving money and space in the course of office relocation services.
Challenges in Office Relocation
Every office relocation has its own new challenges. However, the worst thing you need to deal with is downtime. Office relocation is often required between ongoing work of employees. In such type of shifting, the employee cannot handover their goods for packing on time as they are on their work. The office premises most probably within the corporate building or area. Where Loading – Unloading must be in organized and regulated manner, without interrupting others routine work or space. It takes a lot of time to prepare a new office. It may also happen that the office is not ready on the day of relocation, but the relocation is also necessary due to Lease Agreement. In that situation setup and installation of office goods becomes difficult. The process of Packing, Transportation, Unpacking and Installation at a new place takes a lot of time. This gets worse when things get damaged. It affects productivity, causes a drop in sales and increases your customer complaints. You don’t wish to increase your problems after shifting, do you?
This is why you need to move with professional office shifting service provider. Move your business, equipment, and people without stress with Delegate Movers and Packers. From planning the fundamentals of the office shifting process to administrate the relocation, and lastly the entire performance, you can trust Delegate Movers and Packers, the most trusted Corporate Relocation company in the Ahmedabad, to efficiently handle all your commercial moving needs by carrying corporate relocation services of the highest quality.
Tips for Office Shifting Services
- Prepare a relocation plan as early as possible (Create a phased plan)
- Choose suitable dates to avoid important workplace events and hectic working dates
- Assign a Relocation Manager
- Notify and instruct the employees for the move
- Hire a Professional Moving Company
- Remove unnecessary Stuff
- Create a list of your Employee, IT & Electronic Equipment and organize the items
- Handover to Packing crew
- Supervise the packing & labeling properly
- Prepare chart for loading in vehicle & unloading
- Label the new desk with Employee name
- Ensure that all boxes are placed as per the Labeled Workstation
- Check the condition of all items (whether damaged or not)
To ensure such packing you can Hire Delegate Movers and Packers, We at Delegate Movers and Packers will take away your all worries and make sure to provide safety of your Goods. We Provide Professional Office Shifting Service in Gujarat.
To Hire Delegate Movers And Packers, you can call Us at +91 9824070605 or Email us at move@delegatemovers.com.
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